The event - the plan

Throughout this subject you have constantly been referred to the emergency/disaster plan that was relevant to your event at the time it occurred.

Having established whether there was a plan or plans in place at the time of the event, you need to now address those aspects of your event that related to the implementation of the plan. In achieving this objective there are several questions that you need to have answered.

Activity 6.2

learning portfolio activity What I want you to do in the Activity Table provided in the link below, is to briefly describe, explain and comment on the various aspects of each of the plans that you can locate related to your specific event's pre-impact phase. As you will see, the table for this activity is fairly complicated. Do not worry, and I suggest that you DO NOT attempt to complete the entire table at once. We will work through it in stages, row by row throughout this activity.

You will also see that I have provided a number of tables (one for each plan identified). If you have located more plans than the tables provided, simply cut and paste a blank table to the end of the document.

Conditions Related to Implementation of Plan(s)

Event:

Plan:
Aspects of the Plan	Explanation/Discussion/Comment
1. Conditions Related to Plan Implementation
2. Who was responsible for making the decision to implement the plan? Is this information contained within the plan? Elsewhere?
3. Once the decision was arrived at to implement the plan, how was it communicated?
4. How were the plans initiated?
5. What steps were in place to ensure that the strategies identified in the plan(s) were maintained and completed?
6. What indicators were used to identify completed actions? How were planning strategies maintained? Were they maintained by regular liaison meetings between the emergency services and planning committees?
7. Were all the detailed planning strategies achieved? If not, which one failed to be carried out?
8. Were those strategies not carried out crucial to the management of the event?

Save or print this activity

I would now like you to write the name of each plan identified in the first Row of each table.

Activity Table 6.2 - Row 1: Once you have done this, comment, explain and discuss the "Conditions related to the plan implementation". ONLY COMPLETE the "implementation conditions" row at this stage. Other rows will be completed as you undertake associated tasks below. REMEMBER to save your document regularly and after each task is completed.

These conditions would vary from event to event, and include such things as:

time and geographical considerations;
speed of onset (leadtime);
magnitude of the event etc.

Activity Table 6.2 -Row 2: "Who was responsible for making the decision to implement the plan? Is this information contained within the plan? Elsewhere?"

Include this information in the row of the tables for each plan.

The decision making apparatus may vary from event to event, state to state, country to country but will usually be in the form of either a consensus by a committee or an individual decision by the Chairman, Planning Committee or an appropriate ranked Emergency Service Officer or Government Official. In some cases, the decision was removed from all the above and the sheer magnitude of the event itself accelerated the decision making process.

Activity Table 6.2 - Row 3: "Once the decision was arrived at to implement the plan, how was it communicated?"

Once again, complete the relevant row in the tables for each plan and save your work.

Did the information regarding the decision to implement the plan receive the widest dissemination? Did the distribution include Government instrumentalities, emergency services and other involved organisations and the community? What communications mediums were used, radio, television etc.?

Activity Table 6.2 - Row 4:

Describe how the plan(s) were initiated. Don't forget to save your work.

Were Emergency Operation Centres established to initiate the plan? Did Emergency/disaster planning committees meet to initiate the plan(s)?

Activity Table 6.2 - Row 5:

In the next row in your tables, briefly identify the steps that were in place to ensure that the strategies identified in the plan(s) were maintained and completed?

Activity Table 6.2 - Row 6:

What indicators were used to identify completed actions? How were planning strategies maintained? Were they maintained by regular liaison meetings between the emergency services and planning committees?